Summary: This Contract Manager for the Small Community-Based Organizations (CBO) Program and Professional Development Initiative is responsible for supporting the successful implementation of the Small CBO initiative. This includes working with the PPDA to successfully implement the initiative as well as administering, monitoring, and providing capacity-building support for Small CBO contracts.
The following are illustrative of some of the duties for this position:
- assist with the development and management of the bid solicitation process;
- negotiate contracts; manage the process of executing contracts;
- monitor contract progress; provide technical assistance to providers; participate in meetings and professional development activities;
- manage contract amendments and revisions, and manage contract compliance.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Duties: include the following. Additional duties may be assigned as needed.
- Participate in the development and management of the bid solicitation process: Assist with the bid solicitation development activities; review proposals; serve as team lead; read and rate proposals including conducting debriefings; prepare rating documents; make proposal recommendations and participate in appeals process
- Negotiate contracts: Collect and review required contract documents; prepare and send pre-negotiation guide; review submitted documents; schedule and conduct negotiation meetings; approve and finalize documents
- Manage the process of executing contracts: Review/edit submitted contract documents; assemble, prepare and ensure proper routing of contractual documents internally, with legal and provider
- Monitor contract progress: Develop and use monitoring plans and tools; perform desk reviews; schedule requisite monitoring visits to monitor program activities including review of provider compliance documents; complete monitoring report and action plan; submit report; review and monitor response
- Provide technical assistance to providers: Serve as the primary liaison between The Children’s Trust and funded providers. Provide coaching and technical assistance to support providers in the implementation of their capacity-building activities and plans (in collaboration with the PPDA, other Trust staff, and external consultants).
- Participate in meetings and professional development activities: Participate in agency administrative meetings; attend board related meetings; participate in internal organizational projects/workgroups; represent the Trust in external meetings; attend trainings and conferences
- Manage contract amendments and revisions: negotiate and finalize contract revisions and amendments; approve and finalize amended contracts and or budgets, scopes of work; route and ensure completion and execution of amendment
- Oversee contract compliance: Approve and process site changes; manage and analyze data; maintain contract analyst; maintain contract files; investigate complaints; review documents and follow up on incident reports; complete performance reviews; conduct informal site visits; provide ongoing technical assistance; and respond to special requests from management
Additional Expectations:
- Maintain an annual work calendar of provider milestone contract dates, events, and visits.
- Demonstrate knowledge of standard practices in the fields of nonprofit management, local government, public procurement, contract administration, budgeting, monitoring and/or evaluation.
- Demonstrate knowledge of best practices in capacity-building, quality assurance and/or continuous quality improvement.
- Provide project management skills to effectively plan and prioritize work assignments, as well as to work efficiently on several projects simultaneously, both independently and within a team.
- Have excellent writing and presentation skills.
Qualifications:
Bachelor's degree from an accredited four-year college or university with major course work in nonprofit management; public administration; social services; adult education/professional development or other field closely related to area of assignment.
Two (2) years of experience as either executive director or senior management at a nonprofit organization. Three (3) years of experience initiating, managing, coordinating contracts in a social services or government environment.
General Knowledge and Skills:
Time management; project management; critical thinking and analytical skills; computer skills (Microsoft Office Suite); stress management skills; math and problem solving skills; bi- lingual (Spanish/Creole) a plus.
Employee Behavior:
Culturally sensitive and literate; respectful; team player; organized; detail oriented; resourceful; able to work in an open environment; people/customer service oriented; able to work in a group setting; able to keep abreast of current professional practices. Able to identify people’s strengths, adaptable to change by being flexible, takes a reflective approach to her/his work. Uses win-win solutions to negotiate workplace challenges; de-escalates emotions and finds alternative to stalemates.
Tools, Equipment, Supplies and Materials:
Considerable knowledge of modern office practices, systems and equipment: computer, printer, copier, fax and scanner; audio visual equipment, teleconferencing equipment.
Other Requirements:
Valid Florida driver’s license and access to personal transportation for travel to occasional provider locations or off-site community meetings.
SUBMISSION END DATE FOR CONSIDERATION:
Applications will be accepted until position is filled. To be considered for the above position, please submit your résumé to: careers@thechildrenstrust.org. Please type "Contract Manager - Small CBOs" in the subject line.